We Are Looking For Assistants !

 

 

Hello Dear EMSAi,
As EMSA European Board, we are doing our best to take our EMSA one more step further everyday. However, sometimes there are things we cannot do our own and need a second hand and two hands are always better than one. Therefore we are inviting you to step up and become an assistant to your favourite EEB Position. This way you will also be able to take a closer to look at EEB work and gain experience .
Below, you can find the requirements and application information for the assistant positions. We cannot wait to work with you !

Deadline for applying is the 13th of November 2016 at 23:59 Brussels time.

Assistants to the Secretary General
Among the Board positions, Secretary General is a peculiar one marked by certain workload of administrative work and intense continuous contact with EMSA members. We wish to create an * EMSA Secretariat * which could support Batuhan Öçbe, current EMSA SecGen in carrying out daily structural works of EMSA Europe. What would be expected of such ‘EMSA Secretariat’ officers? Check out the paragraph just below:

 

General Assistant of Secretary General (1 enthusiast)
Your Tasks:
Be a team player
Assist the SecGen capacity building efforts to support the vision and mission of EMSA
Support SecGen in his weekly/monthly general work
Help in drafting letters to EMSA members
Organization and Keeping Minutes of National Coordinators’ and EEB Online Meetings
Keeping track of the FMO list and Membership status.
Help making connections with possible new FMOs.
Helping out with Internal Rules and/or Statutes.

Development Assistant of Secretary General (1 enthusiast)
Your Tasks:
Be a team player
Assist the SecGen capacity building efforts to support the vision and mission of EMSA
Support SecGen in his weekly/monthly general work
Help in drafting letters to EMSA members
Organization and Keeping Minutes of NC/EEB Online Meetings
Be a Creative Thinker and a Problem Solver.
Improving the Quality of General Tasks of SecGen..
Improving the Grammar and Quality of Internal Rules and Statutes.

Evaluation of applications:
Qualifications requested:
Proficiency in English
Good Computer Skills.
Willingness to work in a European team
Availability to attend EEB/NC online meetings each once a month.
Your chance to be assistant of SecGen 2016/17 is greater if you:
Have EMSA Blue Spirit within.
Are an Organized and Online person.
Have attended an EMSA GA before or have the vast knowledge about EEB.

Assistants to the Vice President of Internal Affairs
VPI General Assistant
Assist the VPI’s capacity building efforts to support the vision and mission of EMSA
Support VPI in his weekly/monthly general work
Assist VPI on coordination of directors during the term/events
Keep track with co-ordinating JEPs (Joint European Projects)
Organization of DIA meetings
Assist VPI on his work with EMSA events

VPI Public Relations Assistant
Assist the directors on their public relations efforts
Be able to share DIA’s vision and mission
Manage social media channels of pillars
Support DIA on publications (e.g. Newsletter)
Be responsible of awareness days posts
Co-operate with EMSA VPC 2016/17.

EMSA Projects Coordinator

The EMSA Projects Coordinator will be responsible to
Develop and lead the EMSA Projects Sustainable Development Framework (SDF). The SDF will be responsible to make a strategic plan to promoting the adoption of EMSA Projects in EMSA.
Manage an online platform of Local EMSA projects in liaison with the EMSA Intranet Coordinator.
Collect and create useful tools for the implementation of EMSA Projects and Events.
Promote a new system of EMSA Approved Projects. Applications will be received and official EMSA projects will be approved by the General Assembly.

Why become a VPI Assistant?
As one of the assistants of Vice President of Internal Affairs, we offer you:
Chance to work very close with all directors within Department of Internal Affairs.
A great opportunity to be close to all EMSA pillars which will enable you to have a better insight about EMSA’s internal work.

Evaluation of applications:
Qualifications requested:
Proficiency in English
Willingness to work in a European team
Availability to attend DIA online meetings at least once a month
Your chance to be assistant of VPI 2016/17 is greater if you:
have blue spirit in your heart that you can show us in your motivation letter.
have been to any of EMSA ESDs before
have attended an EMSA GA (GA, AA, NCM or SA) before
are a Soft-skills trainer

Assistant to the Vice President for External Affairs
The Position of the EMSA VPE has been redefined entirely starting this term. The focus of the VPE is now mainly on external representation of EMSA. The VPE is responsible for tracking external meetings, making sure reports are submitted on time and has a general overview of external projects and working groups joined by officers and directors. We wish to create a new sustainable structure for the VPE which includes the support of an assistant. This structure will ideally be handed over to the next VPE. You will be working with the current EMSA VPE Aria Ahadzada and mainly have organizational tasks within the External Department.

General Assistant of the Vice President for External Affairs (1 enthusiast)
Your Job:
Be a team player
Assist the VPEs efforts to support the vision and mission of EMSA
Support the VPE in her weekly/monthly general work
Help with tracking external meeting reports
Help with drafting emails to members for external events (Panel Debate)
Be a creative thinker and a problem solver
Improving the quality of general tasks by the VPE
Other tasks

Evaluation of applications:
Qualifications requested:
Proficiency in English
Willingness to work in a European team
Availability to attend EEB online meetings once a month (every second Tuesday of the month)
Availability to attend External Department meetings once a month
General availability for administrational tasks
Organizational skills and reliability
Your chance to become an assistant to the VPE is greater if you:
Follow the blue spirit
Are generally an organized person
Have attended an EMSA GA before or are familiar with EEB work
Are able and willing to invest time into and focus on EMSA work

Assistants to the VPC – The PR Team
Are you eager to share what EMSA is with the world ? You have a good eye for photos ? You know what wordpress is? You are not afraid of HTML codes or are able to google your solutions?
You know about copyright issues and you are not afraid of computers. Join the spine of the EMSA technical infrastructure and support the Board in their work to increase member involvement,
In this task, you don’t need to be able to travel elsewhere, but you need a stable internet connection.

Below you can find the positions we opened for you !

Photoshopper
Designer
Content Creator ( videos, PR ideas…)
Webmaster ( wordpress)
Intranet Manager

If those positions sound boring to you and you have your own position that fits your talents exactly, you can also send us an application.

General Assistants to the Training and Events Officer (2 enthusiasts)
Training and Events Officer is a relative new position in EMSA with new challenges. On one hand TEO is working closely with VPC and OCs on managing international EMSA events, and on the other hand her responsibility is to coordinate the EMSA Training System and improve it’s sustainability. For this complex job, the Board is looking for two enthusiastic General Assistants, who can support Alma Laszlo,TEO 2015/17 in her work! For more details, check out the paragraphs below:
Your Tasks:
Be a team player
Support TEO in her weekly/monthly general work (eg. take minutes of online meetings)
Assist in capacity building of international EMSA meeting’s OC
Assist in coordination of trainers and other session holders before/during events
Assist TEO’s effort implementing the latest changes in EMSA Training System
Help organize and keep track of EMSA trainers’ work
Help drafting Handbooks (eg. Trainers, Events Organizing)
Your chance to be assistant of TEO 2016/17 is greater if you:
are a soft skills trainer, considering to deliver a TNT
are able to attend SA’17 and/or AA’17
have a natural inclination for capacity building and you can prove it
have attended more than one international EMSA event (SA, AA, GA, EWE, TNT, TCE, NCM)
have blue spirit in your heart that you can show us in your motivation letter.

General Assistants to the Resource Development Officer (2 enthusiasts)

The Resource Development Assistant will assist the Resource Development Officer (RDO) in ensuring that the various fundraising projects and grants planned are executed in a timely and effective fashion. In addition the Assistant will be required to assist other areas of Finance and Sponsorship that require his or her assistance.

The Resource Development Assistant will be part of the Resource Development Team and will be responsible:

To assist the EMSA RDO throughout the 2016-2017 term;
To assist the RDO in sponsor mapping, updating the sponsorship package and in signing exclusive contracts with sponsors;
To assist the RDO in liaising with the Vice President of Capacity to ensure all material by the Resource Development Office has a professional and attractive image;
To assist the RDO to search for and to apply for grants;
To assist in the fundraising for EMSA International Events;
To be a team player; and to be highly motivated to work on the European level

Public Health Pillar
Communication and publications assistant
Shaping the Public Health’s pillar PR on social media
Being in charge of Awareness Days campaigns – creating blogposts, articles (Facebook, EMSA page, Pillar page)
Find innovative communication channels for topics and activities of the pillar for members (infographics, videos, social media campaigns)

Research and publications assistant
Be involved in following scientific publications related to topics of public health, especially in Mental Health of Medical Students and preparing paper-digests for EMSA members
Take lead initiative in preparing survey and abstracts for topics related to the pillar (esp. Mental Health)
Be responsible for bringing an evidence based approach to the work of the pillar
Medical Science Pillar
Policy and Advocacy assistant
-Taking a leadership role in policy making of the MS pillar and assisting the director in creation of new policies of the pillar
– Be responsible for creating policy reports and advocacy strategies for the pillar based on the existing policy papers
Research and publications assistant
Be involved in following scientific publications and preparing paper-digests for EMSA members
Take lead initiative in preparing survey and abstracts for topics related to the pillar
Assist the director in implementing the Research program in EMSA
Communication and Capacity Building assistant
Assist in creating content and informative posts for members (infographics, videos, social media campaigns) on medical science related subjects
Be in charge of the pillar presence of the pillar on emsa-europe.eu and the intranet
Find topics to create lasting membership involvement channels and local/national activities of the pillar

European Health Policy Pillar

Policy and Advocacy assistant
Taking a leadership role in policy making of the EHP pillar and assisting the director in creation of new policies of the pillar
Assist with strategic efforts of engaging with relevant EMSA partners for existing EMSA policies
Be responsible for creating policy reports and advocacy strategies for the pillar based on existing policy papers
Help with coordinating public consultations and EU initiatives

Communication and Capacity Building assistant
Lead Public Relations efforts of the pillar on social media
Create content and informative posts for members (infographics, videos, social media campaigns) on health policy subjects
Be in charge of the pillar presence of the pillar on emsa-europe.eu and the intranet
Find topics to create lasting membership involvement channels and local/national activities of the pillar

Medical Education Pillar
Policy and Advocacy assistant
Taking a leadership role in medical education policy making and assisting the director in creation of new policies
Assist with strategic efforts of engaging with relevant EMSA partners for existing EMSA policies
Be responsible for creating policy and advocacy reports for the pillar
Research and publications assistant
Be involved in following scientific publications related to topics of the field and preparing paper-digests for EMSA members
Take lead initiative in preparing survey and abstracts for topics related to the pillar
Be responsible for bringing an evidence based approach to the work of the pillar
Editor assistant
Coordinate & write regular blog posts of the activities of the pillar
Coordinate pillar representation and articles in EMSA EuroMeds magazine
Medical Ethics and Human Rights Pillar
Local Projects assistant
Facilitate development of local EMSA projects of the pillar
Be in direct communication with EMSA members about local EMSA project
Lead updating and creation of booklets and resources that will help EMSA members run local EMSA projects related to the pillar

Communication & new media assistant
Lead Public Relations efforts of the pillar on social media
Be in charge of the pillar presence of the pillar on emsa-europe.eu and the intranet
Find innovative communication channels for topics and activities of the pillar for members (infographics, videos, social media campaigns)

Editor assistant
Coordinate & write regular blog posts of the activities of the pillar
Coordinate pillar representation and articles in EMSA EuroMeds magazine

European Integration and Culture Pillar

Twinning assistant
Coordinate news from twinning project pairs.
Assist the contacting of the LCs/NCs about new twinning initiatives.
Media assistant
Update the webpage and social media on regular basis about ongoing and upcoming initiatives.

Benefits for All Assistants
A Reserved spot at all international EMSA events.
Possibility to attend all F2F meetings (without financial reimbursement for travel/accommodation costs) as well as all online meetings (if the meeting is relevant, all DIA, event, EEB and EB meetings).
Apart from everything else, we offer a great experience and fun!

DEADLINE FOR ALL APPLICATIONS: Sunday, 13th of November 2016, 23:59 CET

* * * * * * * * *

For all positions, please send your questions, remarks and APPLICATIONS (CV+Motivation Letter) to the EMSA Executive Board: executive-board@emsa-europe.eu . Outcomes of the recruitment will be revealed by the End of November depending on the number of candidates. FYI: All positions would be valid for one mandate (2016/2017).
After conclusion of the mandate and finishing of their task, all assistants will receive an official certificate about their activities.

Treat yourself to an adventure with the EMSA European Board 2016/2017 and feel the blue breeze while developing the Association according to your dreams! We wish you motivation, ambition and enthusiasm in pursuing a career in EMSA, for which the doors open TODAY!

With our best regards,
European Medical Students’ Association European Board 2016/2017

Comments

  1. I’ve been following EMSA’s work for a couple of years and I have experience regarding medical students NGOs as I’ve been a member of IFMSA for 4 years, holding different positions either locally or nationally , But I’m Egyptian, not European.. However, if applicable, I’ll be more than excited to apply to assist such a great board.

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